Legal
Privacy Policy
Great Minds Psychiatry & Wellness PLLC
Protecting your privacy is fundamental to the trust that forms the foundation of mental health care. This Privacy Policy explains how Great Minds Psychiatry & Wellness PLLC (“Great Minds,” “we,” “us,” or “our”) collects, uses, and safeguards information when you visit our website.
Last Updated: July 31, 2026
Website Privacy Policy
This Privacy Policy applies only to information collected through the Great Minds Psychiatry & Wellness PLLC website (the “Site”). It does not apply to information collected during the course of providing medical or mental health services.
HIPAA Notice
This Privacy Policy is not our Notice of Privacy Practices under the Health Insurance Portability and Accountability Act (HIPAA). Any protected health information (PHI) you provide as part of your treatment is governed by our Notice of Privacy Practices and applicable federal and state privacy laws.
Please do not send sensitive medical information, diagnoses, medications, insurance information, Social Security numbers, or other confidential health information through our website contact forms or by standard email. These methods are not considered secure. If you are an established client, please use our secure patient portal or contact our office directly regarding your care.
Information We Collect
Information You Provide
When you contact us, request an appointment, complete an intake inquiry, subscribe to updates, or communicate through our website, you may voluntarily provide information such as:
- Name
- Email address
- Telephone number
- State of residence
- Type of service requested
- Insurance information (if voluntarily provided)
- Any message you choose to include
Please provide only the information necessary for us to respond to your inquiry.
Information Collected Automatically
Like most websites, we automatically collect limited technical information, which may include:
- IP address
- Browser type and version
- Device type and operating system
- Pages viewed
- Date and time of your visit
- Referring website or search engine
- Website usage statistics
This information helps us maintain website security and improve user experience.
How We Use Your Information
We may use the information we collect to:
- Respond to your questions and appointment requests
- Schedule consultations and psychiatric evaluations
- Communicate regarding our services
- Improve our website and user experience
- Maintain website security
- Comply with legal and regulatory requirements
- Prevent fraud and misuse of our website
We do not use your information for unsolicited marketing.
Cookies & Website Analytics
Our website may use cookies and similar technologies to:
- Remember your preferences
- Improve website functionality
- Analyze website traffic
- Enhance user experience
You may disable cookies through your browser settings. Please note that some website features may not function properly if cookies are disabled.
We may use trusted analytics providers to better understand how visitors use our website. These providers receive only limited technical information and do not receive your medical records.
Website Security
To protect our website from spam and automated submissions, our contact and appointment request forms may use security technologies such as CAPTCHA or similar verification services.
These services may receive limited technical information such as your IP address and browser characteristics to verify that submissions are made by real users rather than automated programs. The information entered into your form is transmitted directly to Great Minds Psychiatry & Wellness PLLC.
How We Share Information
We respect your privacy and do not sell, rent, or trade your personal information.
We may share information only:
- With trusted service providers who assist with website hosting, scheduling, secure communications, or technical support
- When required by federal or state law
- To respond to lawful court orders or subpoenas
- To protect the safety, rights, or property of our practice, our patients, or others
- As part of a business transition, merger, or acquisition, with continued protection of your information
We do not share SMS or mobile phone opt-in information with third parties or affiliates for marketing or promotional purposes.
Data Retention
We retain website inquiry information only as long as necessary to fulfill the purposes described in this Privacy Policy or as required by law.
If you become a patient, your medical records are maintained according to applicable federal and state laws governing healthcare providers.
Data Security
We implement reasonable administrative, technical, and physical safeguards designed to protect the information we collect.
Although we strive to protect your information, no method of internet transmission or electronic storage can be guaranteed to be 100% secure.
Your Privacy Rights
Depending on your state of residence and applicable law, you may have the right to:
- Request access to your personal information
- Request correction of inaccurate information
- Request deletion of information where permitted by law
- Withdraw consent for certain communications
- Ask questions regarding our privacy practices
Some information may need to be retained to comply with healthcare, legal, or regulatory requirements.
Third-Party Websites
Our website may contain links to third-party websites, including insurance platforms, scheduling services, or educational resources.
We are not responsible for the privacy practices or content of those websites. We encourage you to review their privacy policies before providing personal information.
Children’s Privacy
Our website is intended for a general audience and is not directed toward children under the age of 13.
Mental health services for minors are provided only with the involvement of a parent or legal guardian in accordance with applicable laws and our clinical privacy practices.
Changes to This Privacy Policy
We may update this Privacy Policy periodically to reflect changes in our practices or legal requirements.
The updated version will be posted on this page with the revised “Last Updated” date. Your continued use of the Site constitutes acceptance of the updated Privacy Policy.
Contact Us
If you have questions regarding this Privacy Policy, please contact:
Great Minds Psychiatry & Wellness PLLCEmail: info@greatmindswellness.com
Phone: (804) 295-4344
Website: www.greatmindswellness.com
Mailing Address:
Great Minds Psychiatry & Wellness PLLC
8942 Quioccasin Rd, Suite 4213
Henrico, VA 23229